Oxford Carriers maintain compliance control

TruTac, part of the Microlise group, are increasingly supporting customers in digitising their fleet operations, improving compliance, and sharpening vehicle maintenance data thanks to the company’s suite of fleet management software products.

TruFleet, the company’s intelligent fleet management software, delivers seamless planning and co-ordination of all vehicle maintenance and compliance in real time. TruFleet is DVSA Earned Recognition accredited and seamlessly integrates with all TruTac’s other products. Users are provided with live fleet maintenance management information, which helps them keep on top of service, maintenance, and repair duties. It also incorporates O-Licence information, so fleets have everything in one place.

TruTac’s Managing Director, Jemma James, says operators of all sizes can reap the benefits of digitised fleet management. “Operators must maintain focus on ‘keeping wheels turning’ as industry margins are increasingly tight. Our products remove both paper-based systems and manually intense processes, whilst delivering resource efficiency gains and compliance peace of mind.

“TruTac designs and delivers software to analyse and manage compliance at the same time as presenting key performance data to the highest standard,” adds Jemma James, “furthermore, our customers can rest assured knowing all products are fully integrated and their data is secure within a single cloud-based portal, with one, simple log-in.”

A recent addition to TruFleet is the Workshop module, which fully integrates with TruChecks – the company’s daily walkaround inspection and reporting software – and the TruTac Driver App, which provides drivers with all TruChecks features in handy mobile form.

Workshop module allows users to easily identify and log any defect on a vehicle, while fully recording the audit trail from initial identification to rectification and sign off within the system.

Templates are fully customisable, easily edited and can be used for trucks and trailers or any other fleet asset and cover inspections, repairs, servicing, MOTs and associated running costs which can be logged against each asset for full control and visibility. Plus, in 2024 TruTac will launch their Costing module to further enhance TruFleet functionality and deliver even greater benefits to users when managing fleet costs.  

Electronic periodic maintenance inspections (EPMIs) are all also fully controlled through the module and are simple to create and merge for servicing and inspections. For improving audit trail transparency, operators can choose sign-off levels with up to 3 independent signatures e.g., for technician, rectification second signature and manager’s signature.

Oxford Carriers is among the many operators to benefit from TruTac’s services. Based in Witney, Oxfordshire, the firm specialises in next-day UK pallet deliveries, general haulage, and same-day and European transport services.

“We originally used TruAnalysis for complete tachograph management and later worked with TruTac to help test their TruFleet vehicle maintenance software,” says Logistics Operations Manager, Mike Wise “and I’m pleased to say, over the last couple of years, both our driver compliance and our vehicle maintenance procedures have improved beyond measure.

“TruFleet took us to another level” adds Mike, “now, with everything handled by the easy-to-use software, we use continuous scheduling, and all vehicle events are automatically posted to the Outlook calendar for sharing between the garage and the back-office. This gives us real-time visibility of maintenance intervals and vehicle availability while allowing us to programme months ahead. Jobs don’t get missed, everything’s visible and we save a great deal of time.

“The handy TruTac app enables our drivers to carry out their daily walk-round and take pics where needed. In turn, this allows us to capture all information required by the DVSA and to provide type-specific and configurable check lists for all vehicle types and trailers – which, for our diverse truck and trailer fleet, is a huge advantage.

“Keeping our customers satisfied is always a number one priority,” adds Mike Wise, “but it’s also good to know that by using the right compliance tools we can always keep the DVSA happy too!”